MINUTES of the
BOARD OF SELECTMEN MEETING
March 2, 2011
Board Members Present: Vice Chairman, Roberta Fraser; Theresa Sepe; Kenneth Gardner; and Gustave Ruth. Also present Joan Morel, Town Administrator, and Executive Assistant Shelly Walker. Chairman Sherman Tedford is absent. The meeting convenes at 7:00 PM.
1st Order of Business: Open Meeting and Acceptance of Minutes
Selectman Sepe makes a motion to accept the regular minutes of February 23, 2011. Selectman Gardner seconds the motion. Motion carries 3-0 with 1 abstention.
2nd Order of Business: Other Business
Previously, the Board of Selectmen had a letter composed communicating their deep concern regarding a 15.4% increase of the County budget. At their last meeting the Board made revisions. All Board members signed the letter.
The Water Warrant for this quarter has been submitted in the amount of $60,567.86. Selectman Fraser makes a motion to sign the Warrant. Selectman Sepe seconds the motion. Motion carries 4-0.
Seven customer service windows in the Town hall need replacing. Three companies were contacted for quotes. JA Jubb submitted a quote in the amount of $2,305.00 and Cheshire Glass submitted a quote in the amount of $1,935.00. After a brief discussion, Selectman Sepe makes a motion to accept the quote from Cheshire Glass to replace these windows. Selectman Garnder seconds the motion. Motion carries 4-0.
The Forest Fire Warden has appointed Barry Kellom, Robert Dingman, and Bruce Lawrence as Issue Agents to issue Burn Permits. Selectman Ruth makes a motion to approve these appointments. Selectman Gardner seconds the motion. Motion carries 4-0.
An Elderly Exemption Application for Map 17, Lot 25 has been submitted. Selectman Fraser makes a motion to approve this application. Selectman Ruth seconds the motion. Motion carries 4-0.
Two Veterans Tax Credit applications have been submitted for Map 18, Lot 11. After discussion, Selectman Ruth makes a motion to approve the first application. Selectman Sepe seconds the motion. Motion carries 4-0. Selectman Sepe makes a motion to approve the second application for Map 18, Lot 11. Selectman Ruth seconds the motion. Motion carries 4-0.
The Road agent has submitted a copy of a salt purchase requisition in the amount of $2,076.38 for the Board’s review. The Road agent noted on the requisition that this purchase would overdraw the Salt line of his budget by $4,965.36. All Board members noted the fact.
A letter granting Dapkus (Stateline) Fireworks permission to sell New Hampshire permitted fire works has been submitted for 2011. Selectman Ruth makes a motion to approve and sign this letter. Selectman Gardner seconds the motion. Motion carries 4-0.
In 2010, Article #11 for bus service in the amount of $15,500.00 was approved. Selectman Gardner makes a motion to add this to the carry-over list for the Board to vote on in June. Selectman Ruth seconds the motion. Motion carries 4-0.
J.B. Mack of SWRPC would like to schedule a meeting with the Board to discuss the Tannery site , and Tata & Howard would like to meet regarding water issues. All Board members were in agreement to schedule a work session for March 16, 2011 at 10 AM.
WEDC has submitted a Term Sheet proposal for the Boards review. This matter was tabled and will be addressed at the Boards next meeting.
The Chairman announced that there is an upcoming workshop “Road Management for Town Officials” to be held in Keene on June 24th. Anyone interested in attending should notify the Executive Assistant so that she may enroll them.
The Chairman read a letter of Resignation from John Hann, the Chairman of the Zoning Board of Adjustment.
The Financial Department has submitted a request for clarification on the normal Highway Department hours for payroll purposes. Selectman Gardner makes a motion to set the Highway Department hours for during the months of May thru October, their work week will be Monday thru Thursday, 6 AM to 4:30 PM and for November thru April, their work week will be Monday thru Friday, 7:00 AM thru 3:30 PM. Selectman Ruth seconds the motion. Motion carries 4-0.
Jason Lodge of Hoyle & Tanner has submitted Change Order #1 for the Old Westport bridge project. There are no costs associated with this change order, only the completion date would change from April 30, 2011 to May 25, 2011. Selectman Sepe makes a motion to approve Change Order #1. Selectman Ruth seconds the motion. Motion carries 4-0.
The Board reviewed a memo regarding racetrack applications for permits and fees. Selectman Fraser makes a motion to set the permit application fee to $100 per track. Selectman Sepe made a friendly amendment to include applications must be filed in a timely manner with the Town Administration setting the due date. Selectman Fraser accepts the amendment. Selectman Ruth seconds the motion. Motion carries 4-0.
3rd Order of Business: Office Documents
4th Order of Business: Open to the Floor (15 minutes)
Herb Stephens came before the Board to notify them that Vermont Yankee will be conducting a drill on March 8, 2011. That is voting day, so a skeleton crew will respond.
Dan Bechard came before the Board to discuss re-opening his father’s salvage yard and repair shop. The Board directed him to speak with the Land Use Assistant about the process.
Theodore Whippie handed out photocopies of an article recently published on cnn.com relating to skyrocketing water bills. Mr. Whippie briefly discussed with the Board his concern of the cost of new replacement water meters in town.
The Chairman reminded everyone that March 8, 2011 is voting day, and polls will be open from 8 AM-7 PM.
5th Order of Business: Any Other Business
The Town Administrator had given all Board members an informational handout on a possible policy for meeting minutes. The Town Administrator would like the Board to review and edit this information before composing a policy regarding minutes.
6th Order of Business: Adjournment
Selectman Ruth makes a motion to adjourn. Selectman Gardner seconds the motion and it carries 4-0. The meeting adjourns at 7:45 PM.
March 2, 2011 BOS Regular Minutes approved by:
Sherman Tedford, Chairman
Roberta Fraser, Selectman
Gustave Ruth, Selectman
Theresa Sepe, Selectman
Kenneth Gardner, Selectman