At the request of some readers of the blog we have posted the Association By-Laws so you can see for yourself what they are and you can make a determination for yourself whether anything was done inappropriately.
WINCHESTER POLICE ASSOCIATION
BY-LAWS
ARTICLE 1
Name
The name of this organization shall be known as The Winchester Police Association.
ARTICLE 2
Mission
The mission of the Winchester Police Association shall be to promote the well being and safety
of the membership in the work place as well as the public sector. In its endeavors, the Association attempts to foster community spirit and pride.
of the membership in the work place as well as the public sector. In its endeavors, the Association attempts to foster community spirit and pride.
ARTICLE 3
Membership
Membership in the Winchester Police Association shall be granted to all sworn police officers, as well as other full-time employees of the Winchester Police Department upon 1-year probationary period coinciding with the respective employees date of hire. Annual dues of $25 will be collected from each member by January of each year. Dues will include a yearly membership with the NH Police Association.
Any member of the Winchester Police Association who retires from the Winchester Police Department with a minimum of 10 years of service to the department, or who suffers a job related disability regardless of his/her length of service, becomes a member for life and all
annual dues are waived.
ARTICLE 4
Meetings
Meetings of the Association shall be called at the discretion of the President when needed.
ARTICLE 5
Officers, Nominations and Elections
Section 1: The officers of this Association shall be a President, Vice .President and
Secretary/Treasurer.
Section 2: Nomination for officers of the Association can be made at any scheduled meeting.
Section 3: Persons nominated for any of the Officer positions must be fall-tune employees of the
Winchester Police Department.
Section 4: Elections of any Officer position shall be done by secret ballot vote. All members of the Winchester Police Department who attend meetings have voting power.
Section 5: All elected Officers of the Winchester Police Association have unlimited term
lengths.
ARTICLE 6
Duties of Officers
Section 1: The President of the Association shall preside at all scheduled meetings. He/She is in
charge of all daily functions of the Association.
Section 2: The Vice President of the Association shall act as designee in the absence of the
President.
Section 3: The Secretary/Treasurer of the Association shall be responsible for all Association
correspondence, billings and receipt and deposit of all Associations Funds. The Secretary will
also be responsible for maintaining minutes of the meetings and will assign a designee in his/her
absence.
ARTICLE 7
Conflict of Interest
1. Each elected officer of the Winchester Police Association, prior to taking charge of his/her respective office, shall submit in writing a list of all businesses or other organizations of which he/she is an officer, director, trustee, member, owner (either sole proprietor or partner), shareholder, employee or agent, with which the Association has, or might reasonably in the future enter into, a relationship or a Transaction in which the officers would have conflicting interests. The Chief of Police shall become familiar with the statements of all officers in order to guide their conduct should a conflict arise.
2. At such time as any matter comes before the Association in such a way as to give rise to a conflict of interest, the affected officer shall make known the potential conflict, whether disclosed by his/her written statement or not, and after answering any questions that might be asked him/her, shall withdraw from the meeting for so long as the matter shall continue under discussion. Should a matter be brought to a vote, neither the affected Officer nor any other officer with a pecuniary benefit transaction with the Association shall vote on it.
3.The Officers will comply with all the requirements of New Hampshire law where conflicts of interest are involved, included but not limited to the requirements of a thirds vote where the financial benefit to the Officer is between $500 and $5000 in a fiscal year, and to the requirement of a two-thirds vote and publication in the required newspaper where the financial benefits exceed $5000 in a fiscal year. The New Hampshire statutory requirements are incorporated into and made a part of this conflict policy.
ARTICLE 8
Dissolution Provision
Upon the dissolution of the Winchester Police Association all assets shall be distributed to the
Ellen Lambert Murphy Memorial (ELMM) Community Center of Winchester, NH, a non-profit
organization registered under the Internal Revenue code as 501 .C (3) status.
ARTICLE 9
Miscellaneous Provisions
Section I: Any member of the Association can spend up to $25,00 with the approval of three (3) other members within the organization. Receipts to justify the expenditure must be submitted to the treasurer. The President and Vice-President can spend up to $75.00 with no immediate approval needed from the organization. However, notification to the organization must be submitted in writing, either by memo or e-mail within 24 hours of said expenditure. Receipts'to justify the expenditure must be submitted to the treasurer.
Section 2: Any expenditure over the amounts listed above and under the above-described circumstances must require two-thirds vote by all membership for approval.
This Constitution may be amended, revised, or otherwise changed by a two-thirds vote of all members. This document shall act as an Official Document of the Winchester Police Association.
By-Laws for this Association shall be effective this 29th day of July 2005.
Signed by then President Theresa Sepe
Date 7/29/05